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Julie Blackmore

Functional Behavior Assessment Template: A Step-by-Step Guide for Teachers


teacher conducting a functional behavior assessment

Imagine this. You're facing a challenging behavior in your classroom, and after trying everything in your teaching arsenal, you have no idea what to try next. You've searched the internet, you've asked your teacher friends for advice, you may have even asked your administration for support. Nothing is helping.


In this situation, which most teachers can relate to, I want to provide you with an idea for the next step: conduct a functional behavior assessment on your own. I know this sounds time-consuming and something that is way out of your realm of expertise. But trust me, if I can do it, so can you.


I compiled my first FBA years before I ever became a Registered Behavior Technician, so trust me when I tell you that no behavioral experience is required. I wasn't getting the support that I needed while facing an unfamiliar behavioral challenge in my classroom, so I decided to try gathering data myself to provide our child study team/school psychologist with the information they needed to take my problem seriously.


free functional behavior assessment template

Once I compiled all the data needed for the FBA using a functional behavior assessment template, I brought it to the team of staff in our school system who would be able to help me develop a working solution. First of all, they were incredibly impressed with everything I brought to them (and to be honest, I think they took my situation much more seriously when they saw the effort I had put into trying to solve it myself).


They were able to use their expertise to design a procedure to decrease the behavior- and it worked! I gave them the information they needed- which was most valuable coming from someone who was familiar with the behaviors- and they could look at everything objectively and help me in solving the problem. Let me tell you a bit more about what a functional behavior assessment is and how simple it can actually be when broken down.


A functional behavior assessment (FBA) is a systematic process used to determine the underlying cause or purpose of a student's challenging behavior. It's a crucial tool for teachers, especially when working with students who exhibit disruptive or harmful behaviors. For an inexperienced teacher, conducting an FBA might seem daunting. However, by breaking it down into manageable steps, the process becomes more approachable. Here's a step-by-step guide to help new educators confidently carry out an FBA.


Recognize the Need for an FBA

The journey begins by recognizing that a student's behavior is consistently disruptive or harmful, and traditional disciplinary actions aren't bringing about change. Regular observation and documentation of the problematic behavior can offer clarity regarding the need for an FBA.


Gather a Team

Conducting an FBA is not a solo mission. Assemble a team of professionals who can offer insights into the student's behavior. This team might include a school psychologist, special education teacher, guidance counselor, and others familiar with the student.


Clearly Define the Problem Behavior

To address the behavior, it needs to be clearly and specifically defined. Instead of noting, "Johnny acts out," you might specify, "Johnny shouts out answers without raising his hand and often knocks materials off his desk."


Collect Data Using a Functional Behavior Assessment Template

Data collection is vital. Observing and recording the problem behavior helps in understanding its frequency, duration, and intensity. Data collection can include:

  • Direct observation: Recording instances of the behavior in various settings.

  • Interviews: Talking with the student, peers, teachers, and parents to gather more information.

  • Checklists or questionnaires: Tools that can help identify patterns or triggers for the behavior.


I know this can seem overwhelming. I created this functional behavior assessment template bundle with EVERYTHING you will need to perform the FBA on your own. I have actually gotten specific feedback from customers that their school administration was so impressed with their data collection- that it seemed so professional. If you are considering doing one yourself, this may be a helpful resource for you!

functional behavior assessment template
functional behavior assessment template

Identify Antecedents and Consequences

Once the behavior is defined and data has been collected, identify what happens before (antecedents) and after (consequences) the behavior. This will help in understanding triggers and potential reinforcing agents.


Analyze the Data

With a substantial amount of data in hand, it's time to identify patterns. Are there specific times of day when the behavior occurs? Are there particular subjects or activities that seem to be triggers? Are there certain people around whom the behavior intensifies? Drawing conclusions from the data is key to understanding the function of the behavior.


Determine the Behavior's Function

Challenging behaviors typically serve a function for the student. They might be seeking attention, avoiding a particular task, expressing frustration, or attempting to get a tangible item. The FBA will help you identify why the student is exhibiting the behavior, which is essential for developing an effective intervention.


Develop a Behavior Intervention Plan (BIP)

Based on the findings from the FBA, a BIP can be formulated. This plan will detail specific strategies to address the behavior, based on its function. It might include ways to modify the environment, teach alternative behaviors, or adjust the way adults respond to the behavior.


Implement the Behavior Intervention Plan

Once the BIP is in place, it's essential to consistently implement it. This might require training or support for teachers, staff, or even peers. This will all depend on what your team recommends. Regularly reviewing the BIP to ensure it's being followed is crucial.


teacher implementing a behavior intervention plan BIP

Monitor Progress and Adjust as Necessary

Even with a well-thought-out BIP, it's essential to continue monitoring the student's behavior. If the behavior doesn't decrease or if new challenges arise, the BIP might need adjustments. Regular team meetings can help in reviewing progress and making necessary changes.


Document Everything

Throughout the entire FBA process, documentation is critical. From the initial observations that prompted the FBA to the final outcomes after implementing the BIP, everything should be recorded. This not only helps in making informed decisions but also in communicating with parents and other stakeholders.


Seek Feedback and Reflect

As an inexperienced teacher, there's always room for growth. Seek feedback from more experienced colleagues, attend training sessions, or consult the vast array of literature on FBAs to enhance your skills.


Conducting a functional behavior assessment can be an intricate process, but it's a powerful tool in a teacher's arsenal. For inexperienced educators, understanding the steps involved, collaborating with a team, and continually seeking growth and feedback can make the process both manageable and effective. By addressing the root causes of challenging behaviors, we can create an environment where every student has the opportunity to thrive.


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